Asana is one of the most popular task and project management tools today, used by many teams and individuals to organize work and track progress. With the Asana application on smartphones, you can manage your work anytime, anywhere, helping to optimize work performance. This article will guide you step by step on how to use Asana on your phone to manage work effectively.
1. Create and Manage Projects
The first step to using Asana is to create a new project for your team or personal work. On the mobile app, just tap the icon “+” and select “New Project”. You can name the project, choose the project type (list, Kanban, or calendar), and invite members to join to complete the work together.
Asana allows you to divide projects into smaller tasks for more detailed management, thereby helping to track progress effectively.
Steps to create a project on Asana:
- Click the “+” icon to create a new project.
- Name and choose the project type (list or Kanban board).
- Invite members to the project to work collaboratively.
2. Add Tasks and Divide Work
One of Asana’s powerful features is the ability to divide work into specific tasks. You can add new tasks by clicking on the project and selecting “Add task”. You can then assign tasks to team members, add due dates, detailed descriptions, and even attach related documents.
Dividing tasks helps ensure that everyone knows their work and progress is accurately tracked.
Steps to add tasks to a project:
- Go to the project and click “Add task”.
- Name the task and assign it to the person in charge.
- Add due dates, descriptions, and attach documents (if needed).
- Save the task and start tracking progress.
3. Use Kanban Boards to Manage Work
Asana allows you to use Kanban boards to manage tasks visually. Each task is displayed as a card in columns corresponding to each stage such as “To Do”, “In Progress”, and “Done”. You can easily drag and drop cards between columns to update progress.
Kanban boards are an effective way to get an overview of the entire workflow and determine which tasks need priority.
How to use Kanban boards in Asana:
- Select the project and switch to the Kanban board view.
- Add tasks to different columns corresponding to progress.
- Drag and drop tasks between columns to update status.
4. Track Progress and Get Notified
Asana provides powerful tools for tracking the progress of each task and project. You can check your work schedule using the calendar or timeline view. In addition, Asana also supports notification and reminder features, helping you not miss any work.
Receive notifications when there are changes to tasks or deadlines will help you stay on top of work progress and ensure timely completion.
How to track progress:
- Select “Calendar” view to view tasks by day.
- Use “Timeline” to track project progress over a timeline.
- Set up notifications to receive reminders about tasks and deadlines.
Manage Work Effectively With Asana On Smartphone
Asana on smartphones is a powerful tool that helps you manage work and projects flexibly. From creating and dividing tasks and using Kanban boards to tracking progress and receiving notifications, Asana helps you optimize your workflow. Take advantage of these features to increase productivity and get work done in the most efficient way.
